In order to bring ease to the workflow of the accounting and bookkeeping side of businesses especially for the small and medium-sized growing merchants, QuickBooks has come up with tailor-made solutions that fit every industry and type of business. For CPA firms this is a solution that offers multiple client handling, financial forecasting, Payroll, taxes, and accounting with QuickBooks Desktop software and QuickBooks online, doing accounting and serving clients has never been easier. For firms who creates a good number of invoices every day and a type of business where data entry is the main focus as a day to day task and say you employ several bookkeepers to accomplish the data entry job than QuickBooks is the right choice, It comes with robust multi-user functionality and features allowing multiple users to be able to access the same company file and make data entries simultaneously, Scheduled backup of your company file, Automatic updates and more.
Now in order to access the multi-user functionality in QuickBooks, the feature must be turned on, the main company file must be stored on a server computer in the network and an application called the QuickBooks Desktop 2025 database manager must be installed to accomplish the file access functionality for multiple users. IF you have already managed to deploy the settings in the right manner and still unable to access your company file check to make sure that the QBDBMgrN.exe file is installed on your work station and it is running as a system service, If it is not set up properly in which case QuickBooks will notify you with an error message saying QBDBMgrN.exe is not running on this computer.
Let’s look into a few possibilities due to which this error might be occurring, QuickBooks technical issues such as a folder on which the data file is stored cannot be accessed due to a communication issue between the work stations and server or a firewall blockage issue. To find out you can follow a guided troubleshooting step that will help you to get to the source of this error and take the necessary measures required to solve this issue.
Company file Access
File permission in Windows: To be able to access, modify and open a data file the user must have full permission on.
Check to make sure your database server mode is turned on and the database server is successfully able to open the company file.
User login in QuickBooks: A user login and password must be assigned to each user.
Firewall settings
If you have firewall software installed Configure firewall exceptions for your version of QuickBooks.
QBDBMgrN not running
Configure your firewall on the server and all the client workstations, set firewall to open Dynamic database port for all the QuickBooks applications including the QuickBooks File Doctor.
Turn Hosting on the server.
Make sure that you are able to ping the server with hostname and IP on the server and the client’s workstations.
QuickBooks 2020 System Requirements
Here is a list of windows Operating systems and servers that are supported with the recent software release for QuickBooks Pro, Premier 2020 and Enterprise 20.0, Check the system requirements before you install QuickBooks to ensure the server is up to date.
Windows 10 and 8.1 64-bit Edition.
Windows Server 2019 including Essentials.
Windows Server 2016, including Essentials.
Windows Server 2012 R2, and Essentials.
Windows Server 2012, and Essentials.
Small Business Windows Server 2011, Essentials and standard.
We hope this article was informative and that we were able to provide you with key insights for using QuickBooks and understanding its functionality and features like how you could use the multi-user mode feature with the QuickBooks database server manager to handle increased workflow for growing businesses enabling multiple users to make entries simultaneously on the same company file.
Hi, my name is Easel and I have been working as a bookkeeper for over 16 years not that it was my profession until I started using QuickBooks in 2011 and found how easy it was to manage your accounts and do your taxes all in one place. Here I am sharing my experience with the QuickBooks database server manager functionality and feature that has helped me accomplish using the software in multi-user mode.